SANDSPIT HARBOUR SOCIETY
BOX 477, SANDSPIT BC V0T 1T0
ANNUAL GENERAL MEETING
2022
DRAFT MINUTES,PRIOR TO ADOPTION
PRESENT: DOUG GOULD,GORD USHER, PAT USHER, AUDREY PUTTERILL, CHRIS PUTTERILL, MIKE PERREAULT, LAUREN FIELD(LATE) FLAVIAM MAVIT, BILL REIGER(LATE)
EVAN PUTTERILL (NCRD REP) (ACTING CHAIR), LEON ZARRY (DIRECTOR AT LARGE), PETER HOUSTON (DIRECTOR AT LARGE), STEPHAN NADON (DIRECTOR AT LARGE), KELLY RIVNEY (WHARFINGER) (RECORDING SECRETARY).
CALL TO ORDER: 7:20 P.M
- APPROVAL OF AGENDA
-Motion to approve the agenda as presented: Gord Usher
-Seconded- Mike Perreault
ADDITIONS: Gord and Pat Usher added to list of members present at 2021 AGM.
Decision: Approved Unanimously
2.Approval\Adoption of previous AGM minutes- December 30,2021
-Motion to approve minutes from previous AGM: Gord Usher
Seconded: Doug Gould
Decision: Approved unanimously
3. 2021 financial statements
-Insurance increase
Explanation: New insurance provider, insurance claim from previous storm.
-Deferred Revenue- Ask accountant to be a little more clear and provide an explanation of deferred Annual Moorage in the notes.
-Ask accountant if it would be possible to be available for a in call discussion at the next AGM.
-No plans to sell anymore Sandspit Harbour Society property by membership request.
Motion: Chris Putterill
Seconded: Leon Zarry
4.Appointment of directors:
-No NMIC position
(3) at large positions
Nominated:
Peter Houston-accepted
Leon Zarry-accepted
Stephan Nadon-accepted
Membership Discussion:
*Gord Usher offered to act as temporary director on behalf of NIMIC
-NIMIC appoints a director to follow bylaws, it is not necessary.
-Proposal is in the works for Sandspit Harbour infrastructure study
Can Rip Rap be added to existing breakwater
-Need crown lease
-Need a Study to be done, must go through proper channels
-needs to be engineered
-membership needs to choose to move forward
-Foliage on breakwater should be addressed
-Scheduled pressure washing of the boat launch should be made
Directors reports:
Evan Putterill– Marina office has been painted inside and out
-The Society is in search of grants to do a infrastructure study on the Harbour
-Conversation has been initiated to add Laundry services to the Harbour building. Revenue to subsidize the operation
Stephan Nadon– Moorage fees to increase only to transient boaters, not local boat owners.
-On going maintenance on water line lines\dock replacement.
Leon Zarry: Ramp issues are ongoing, the board members are aware and will address the problem soon.
-New garbage bins are needed, will decide to replace with existing containers or wooden bins.
Peter Houston: Mascon has completed the fibre optic installation
-Banking is a little bit of a struggle, all banking will be done through CIBC in the near future.
-Directors are not happy with the engineer that advised on the cement docks replacement or the overall outcome of the project.
*Docks still move, still working on solutions
Motion to Adjourn: Motion: Doug Gould Seconded: Leon Zarry
Meeting Adjourned: 8:20 P.M